Privacy Policy

Who We Are

Uniwaves Oy (“Company,” “we,” or “us”) operates this site and creates online training services for its customers.

This Privacy Policy describes how Company collects, uses, stores, and protects personal data obtained from individuals visiting this site. We are committed to complying with the General Data Protection Regulation (GDPR) and protecting your privacy.

Our homepage address is: https://uniwaves.com

Data Controller

Company is the data controller responsible for the processing of your personal data. If you have any questions regarding the processing of your personal data, you can contact our designated representative:

  • Contact Person: Mika Wenell
  • Phone number: +358 40 1737 211
  • Email address: mika.wenell@uniwaves.com

Data Processor

Uniwaves Oy (Data Processor) is the data processor responsible for processing personal data on behalf of Company.

Personal Data Collected

We may collect the following personal data:

  • Name (as provided during login or profile setup)
  • Email address (as provided during login or contact forms)
  • User profile avatar image (if uploaded)
  • IP address (anonymized via Complianz or Google Analytics settings)
  • Other information provided voluntarily through forms and surveys
  • Usage data related to interactions with our site (via cookies and analytics tools)

Third-Party Tools Used

  • Google Analytics (IP anonymization enabled, data not shared with Google services)
  • LinkedIn and HubSpot Pixels (for marketing and analytics tracking)
  • Google reCAPTCHA (to prevent spam and abuse)
  • Embedded YouTube and Vimeo content (which may track user interactions)
  • HubSpot Forms (for newsletter subscriptions and user consent collection)

Cookies & Tracking Technologies

We use the Complianz plugin to manage user consent for cookies and tracking technologies. When you visit our site, Complianz asks for permission to store cookies. You may accept or deny it. Notice that use of some services on the page requires cookies.

We do not show ads or share your data with third parties for advertising purposes.

  • Essential cookies (required for site functionality)
  • Analytics cookies (used only with consent)
  • Marketing cookies (used only with consent)

You can update your cookie settings at any time using the “Manage Consent” link in the footer of the page.

For more details, refer to our Cookie Policy.

How Long We Retain Your Data

  • Comments and discussion posts are retained indefinitely.
  • User account data is retained as long as the account remains active.
  • Contact form submissions and newsletter data are stored as long as consent is given.
  • Cookie preferences are stored according to browser settings and can be changed anytime.

Purpose and Legal Basis for Processing

We collect and process your personal data for the following purposes:

  • Service Delivery: Providing access to online training and customer support (Article 6(1)(b) GDPR – Contractual Necessity).
  • Communication: Responding to inquiries and support requests (Article 6(1)(f) GDPR – Legitimate Interest).
  • Marketing & Sales: With your consent, we may send promotional materials, offers, and updates (Article 6(1)(a) GDPR – Consent).

Data Sharing

We share data only with:

  • Customer (for training-related communications)
  • Trusted third-party service providers (e.g., CRM, email marketing, and analytics providers) under strict data protection agreements

We do not sell, trade, or transfer your data to external third parties for independent marketing.

Data Transfers

We do not transfer personal data outside the European Economic Area (EEA).

Your Rights Under GDPR

You have the right to:

  • Access: Request details on the personal data we hold about you.
  • Rectification: Correct inaccuracies in your personal data.
  • Erasure: Request deletion of your data under certain conditions.
  • Restrict Processing: Limit how we process your data.
  • Object: Oppose data processing based on legitimate interest or for marketing.
  • Data Portability: Request a copy of your personal data in a machine-readable format.
  • Withdraw Consent: You can withdraw your consent at any time by adjusting your cookie preferences through the Complianz settings or unsubscribing from marketing emails.

To exercise these rights, contact mika.wenell@uniwaves.com.

Security Measures

We take appropriate security measures to protect your personal data, including:

  • Encryption of sensitive data
  • Secure servers and controlled access to stored data
  • Regular security audits to ensure data protection compliance

Changes to This Privacy Policy

We reserve the right to update this Privacy Policy. Any changes will be posted on this page, and we encourage you to review it periodically.

Last Updated: 2025-03-20

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